For builders and contractors
Meet the three I'd hire before another project coordinator
Set each one up once. They just run.
Nothing goes to a client or a subcontractor until you have read it.
The staff
Hire one, or all three. They hand work to each other, and every one of them is the same object with a different brief and different accounts attached.
Bo
Site
BO KEEPS THE PAPERWORK STRAIGHT.
- Files
- Gmail
- Sheets
Signed in once, and only for this company.
- Files the day sheets
- Chases the certificates
- Logs the variations
- Keeps the drawings current
the folder nobody can find
Cass
Procurement
CASS CHASES THE DELIVERY.
- Gmail
- Sheets
- Calendar
Signed in once, and only for this company.
- Tracks every order
- Flags what is late
- Compares the quotes
- Chases the supplier
the material that did not arrive
Rey
Applications
REY GETS THE VALUATION IN.
- Sheets
- Files
- Gmail
Signed in once, and only for this company.
- Builds it from the day sheets
- Checks the variations
- Watches the retention
- Chases what is certified
the application I always do on a Sunday
An hour of it, as it actually goes
One Hand, one job, and the part where it stops and asks. Not every shift log starts in the morning, and nothing below leaves the building until you say so.
Send the two chases? The steel one asks for a firm date because the programme moves if it slips again. Nothing goes out until you say so.
In your words
Things people actually ask
- “Which subcontractors have not returned their insurance certificates?”
- “What did we order for the Renwick job, and what has not arrived?”
- “Put October's payment application together from the day sheets and tell me what is missing.”
Questions
The ones that come up first
Our paperwork is photographs and PDFs. Is that a problem?
It reads PDFs, spreadsheets and documents you give it, and it can read a photograph. Where it cannot make something out, it says so and points at the page rather than guessing — a wrong figure on a valuation is worse than a gap.
We already use a project system. Does this replace it?
No. Keep running the job where you run it. What Hands adds is the staff doing the work around it — the chasing, the filing, the thing that only gets done on a Sunday — and a record of what they did. A Hand uses your system as a tool, the way anyone else would.
Nothing here is a template. It is the same Hands, briefed for this.