For builders and contractors
Meet the three I'd hire before another project coordinator
Set each one up once. They just run. Nothing goes to a client or a subcontractor until you have read it.
Shift log · Wednesday
Waiting on you
Send the two chases? The steel one asks for a firm date because the programme moves if it slips again. Nothing goes out until you say so.
Written downso far
In your words
Things people actually ask.
No workflow to build. You say it the way you'd say it to a new hire.
Which subcontractors have not returned their insurance certificates?
What did we order for the Renwick job, and what has not arrived?
Put October's payment application together from the day sheets and tell me what is missing.
The staff
The three I'd hire first.
Hire one, or all three. They hand work to each other, and each is the same Hand with a different brief and different accounts attached. You name them.
Bo
Site
- Files the day sheets
- Chases the certificates
- Logs the variations
- Keeps the drawings current
Files Gmail Sheets
Signed in once, and only for this company.
For “the folder nobody can find”
Cass
Procurement
- Tracks every order
- Flags what is late
- Compares the quotes
- Chases the supplier
Gmail Sheets Calendar
Signed in once, and only for this company.
For “the material that did not arrive”
Rey
Applications
- Builds it from the day sheets
- Checks the variations
- Watches the retention
- Chases what is certified
Sheets Files Gmail
Signed in once, and only for this company.
For “the application I always do on a Sunday”
The jobs
The jobs they do here.
Each one is a brief, not a feature. Open it for how it goes, where it stops, and what it needs.
What is due before the end of the month that nobody has started?
Fill this in from what you already have, and tell me the bits you cannot answer.
Which subcontractors still have not sent their insurance certificates?
Do September's expenses from the receipts in this folder.
Same report as last Friday, with this week's numbers.
Work out who has not paid us and go after them.
Read this and tell me what I should be worried about.
Questions
The ones that come up first.
Our paperwork is photographs and PDFs. Is that a problem?
It reads PDFs, spreadsheets and documents you give it, and it can read a photograph. Where it cannot make something out, it says so and points at the page rather than guessing — a wrong figure on a valuation is worse than a gap.
We already use a project system. Does this replace it?
No. Keep running the job where you run it. What Hands adds is the staff doing the work around it — the chasing, the filing, the thing that only gets done on a Sunday — and a record of what they did. A Hand uses your system as a tool, the way anyone else would.
Construction companies: get started today.
Sign in, brief your first Hand, and read what it did. Plans start at $20 a month, with work included.
